C I T Y O F Y O R K C O U N C I L
S U M M O N S
All Councillors, relevant Council Officers and other interested parties and residents are formally invited to attend a meeting of the City of York Council at the Merchant Adventurers’ Hall, Fossgate, York, YO1 9XD, to consider the business contained in this agenda on the following date and time
Thursday, 21 November 2024 at 6.30 pm
A G E N D A
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1. Apologies for Absence |
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To receive and note apologies for absence.
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2. Declarations of Interest (Pages 3 - 4) |
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At this point in the meeting, Members and co-opted members are asked to declare any disclosable pecuniary interest, or other registerable interest, they might have in respect of business on this agenda, if they have not already done so in advance on the Register of Interests. The disclosure must include the nature of the interest.
An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.
[Please see attached sheet for further guidance for Members]
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3. Minutes (Pages 5 - 26) |
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To approve and sign the minutes of the Council meeting held on 19 September 2024.
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4. Civic Announcements |
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To consider any announcements made by the Lord Mayor in respect of Civic business.
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5. Public Participation |
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At this point in the meeting, any member of the public who has registered to address the Council, or to ask a Member of the Council a question, on a matter directly relevant to the business of the Council or the City, may do so. The deadline for registering is 5:00pm on Tuesday, 19 November 2024.
To register to speak please visit www.york.gov.uk/AttendCouncilMeetings to fill in an online registration form. If you have any questions about the registration form or the meeting please contact Democratic Services. Contact details can be found at the foot of this agenda.
Webcasting of Public Meetings Please note that, subject to available resources, this public meeting will be webcast including any registered public speakers who have given their permission. The remote public meeting can be viewed live and on demand at www.york.gov.uk/webcasts.
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6. Petitions |
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To consider any petitions received from Members in accordance with Standing Order B5. Notice has been received of three petitions to be presented by:
i) Cllr Runciman regarding installing a crossing urgently to enable residents, particularly those who are elderly or disabled to get to the Folk Hall and all its facilities safely from the opposite side of the road.
ii) Cllr Douglas regarding a tourism tax for York.
iii) Cllr Clarke regarding saving Foss Bank Sainsbury’s.
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7. Report of Executive Leader, Questions, and Executive Recommendations (Pages 27 - 132) |
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To receive and consider a written report from the Leader and ask questions on the work of the Executive, and to consider the Executive recommendations for approval, as set out below:
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8. Motions on Notice |
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To consider the following Motions on Notice under Standing Order B13:
Motions submitted for consideration directly by Council, in accordance with Standing Order 22.1
i) From Cllr Baxter
Protecting more of York’s Community Assets “Council notes the important role local assets play in supporting York’s communities to thrive. It further notes the broad range of valued local facilities and venues from community centres to pubs, from cinemas to music venues to green spaces and much more.
Council believes that the shift in shopping habits away from the high street, often leaving long-term empty retail units, poses questions for communities and their representatives around broadening the definition of what makes a community asset and how to ensure productive use of local buildings.
Further, council notes the Government’s plans, to start in 2026, to reduce business rates for high street retail, hospitality and leisure businesses, with the aim of creating a more level playing field with online retailers and reducing the number of high street business closures.
Council welcomes:
• the Government’s plans to introduce a Community Right to Buy and commitment to strengthen the powers available to communities, including a first refusal on a wider range of Assets of Community Value (ACVs), and doubling the time period for communities to raise finance to buy ACVs from six months to twelve;
· the role that local people, community groups and other organisations have played in saving and breathing new life into once forgotten or at-risk venues through ACV nominations like New Earswick and District Indoor Bowling Club, Holgate Community Garden and Strensall Library, which should be celebrated.
Council resolves:
• to support individuals and community groups interested in protecting or acquiring an asset by sharing information with them on local and national funders. This includes making links with and working with organisations such as Plunkett UK, Music Venue Trust and Power to Change;
• to commit to supporting further work to ensure processes for protecting and acquiring community assets are as accessible as possible;
• to request its scrutiny function considers how best the council can:
1. Promote adding to the local register of Assets of Community Value; 2. Make it easier for residents and community groups to nominate an ACV; 3. Celebrate the success stories of ACVs in our community to encourage new nominations; 4. prepare for law changes on the Community Right to Buy in securing a wider range of ACVs.”
ii) From Cllr Mason
Protecting York’s Primary and Social Care providers “Council notes - The 1.2% increase in Employers National Insurance, the decrease in the threshold to start paying Employers National Insurance from £9,100 to £5,000 and the increase in the allowance to £10,500. - That these changes will not apply to the public sector, with public bodies being reimbursed for the additional Tax. - The Liberal Democrat leader, Ed Davey MP, calling on the government to exclude social care providers from the increase in National Insurance. - The Labour Council’s recent decision to cut £450,000 worth of contracts with organisations that provide early intervention and prevention social care services in York. - The good work that charitable and private providers of hospice care, social care and primary care services play in fulfilling York residents’ needs.
Council believes - That the Labour Government’s proposed increase in National Insurance on charitable and private providers will put further pressure on GP and dental practices, hospices and community pharmacies in York, which could impact on the availability of timely care for patients. - That over the last nine years there has been a deterioration in access to Dental and GP appointments in York, the loss of a number of pharmacies around the city and an increasing need for social care services. - That private and charitable providers help to alleviate pressure on NHS bodies such as secondary care providers. - That the Labour Council was wrong to cut £110,000 more than had been budgeted from the contracts with organisations that provide early intervention and prevention social care services in York - That the Labour Council could have saved Age UK Day Clubs under their own budget proposals but chose to cut them anyway - That the loss of Age UK Day Clubs is being compounded by the tax increase they, and other charitable organisations, will face when Employer National Insurance contributions increase - That the National Insurance increases should not fall on private social care providers, health charities or primary care providers including GPs, Dental practices, hospices and pharmacies.
Council resolves - To ask the Group Leaders to write to the Chancellor of the Exchequer to request that private and charitable social care providers, hospices and primary care providers including GPs, Dental practices and pharmacies are excluded from her increase to Employers National Insurance contributions.”
iii) From Cllr Steward
“Council notes the government’s budget’s proposed Agricultural Property Relief change from 100% to 50% beyond the first £1 million of assets and that this is in direct contradiction to assurances made by Prime Minister Keir Starmer and Secretary of State for Environment Food and Rural Affairs Steve Reed.
1. An adverse impact on nearly 250 family farms in York. 2. A need for farms to find simply non existent funds to pay IHT, resulting in forced asset sales and the likely less suitable but more profitable land use. 3. A rise in costs on farmers already hard hit by factors including Defra cuts, supplier and energy price inflation and more regulation. 4. Tax receipts will be much smaller than believed and the real winners will be big business, financial organisations and especially the overseas wealthy who will be able to buy UK farmland without being subject to the same taxes. 5. The inevitable breaking up of farms which have been in families for generations and reduction in food security.
Council agrees with the significant and wide ranging opposition to the change across all political sides and notably from crucial bodies including the National Farmers Union, Country Land and Business Association and resolves to:
1. Acknowledge rural hardship remains a largely unrecognised issue which includes many reliant on farming and that having an asset worth a lot on paper often does not translate into high income. To specifically ensure council owned, funded or influenced welfare bodies are reaching out to all of York including often harder to reach rural areas. 2. Write to York’s two MPs stressing the importance of farming for York and urging them to oppose the change.
3. Have a report prepared for the Executive Leader to discover how better the council can work with York’s farms and farm workers and support their work.”
iv) From Cllr Clarke
Renewing York’s commitment to Fairtrade
“Council notes:
· 2024 marks York celebrating its 20th anniversary of becoming a Fairtrade City;
· York Fair Trade Forum organised events throughout the year to mark York’s 20th anniversary and status as a Fairtrade City;
· York Central’s MP, Rachael Maskell, has tabled an Early Day Motion (EDM 509) congratulating York on this milestone and further congratulates York Fair Trade Forum for its work in promoting fairtrade in York and beyond.
Council believes:
· Fairtrade plays a vital role in ensuring farmers and workers across the world are treated justly with better terms, including fair pay, so they can develop strong, sustainable businesses, helping to reduce global inequalities;
· Fair prices provide an immediate lifeline for farmers and workers struggling with low incomes and disadvantaged by global trade;
· Trade can be made fairer and more sustainable by farming co-operatives, businesses and governments – including local government – working together, supporting and promoting Fairtrade;
· York’s commitment to maintain its status as a Fairtrade City raises awareness and signals the role York can play in promoting fairtrade beyond its boundaries;
· York Fair Trade Forum and the Fairtrade Foundation should be supported in their promotion and advocacy work.
Council resolves: · To renew its commitment to Fairtrade and to York’s status as a Fairtrade City, continuing to raise awareness and supporting actions that make global trade fairer;
· To continue to appoint a named councillor to York Fair Trade Forum, to provide a strong link with the council and to support its work;
· To work with York Fair Trade Forum to ensure York continues to meet and exceed the requirements necessary to maintain its status as a Fairtrade City;
· To consider offering Fairtrade goods wherever possible and available, for example in any catering and in-house café provision;
· To ensure Fairtrade remains a feature following the current update of the council’s Social Value Strategy, so it is considered through its procurement processes, and those of its suppliers, where applicable;
· To promote Fairtrade issues and practices among local businesses, commercial and other organisations;
· To share best practice about Fairtrade and sustainable development with other public bodies, stakeholders and partners;
· To request the Executive Leader writes to the Secretary of State for Business and Trade to request their support for the Fairtrade Foundation’s ‘three asks’ of the new Government:
1. Develop trade policy that works for people and planet. Policies that must improve resilience for the smallholder farmers and workers producing food overseas, and support innovative business approaches to enhance environmental and social sustainability; 2. Legislate to ensure responsible business. The legislation must ensure that businesses address human rights and environmental violations in supply chains, including deforestation, while taking full account of the needs of farmers and workers; 3. Strengthen UK aid by responding to the needs and priorities of farmers and workers who make a crucial contribution to the global food system.”
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9. Questions to the Leader or Executive Members |
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To question the Leader and/or Executive Members in respect of any matter within their portfolio responsibility, in accordance with Standing Order B11.
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10. Report of Executive Member (Pages 133 - 138) |
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To receive a written report from the Executive Member for Finance, Performance, Major Projects, Human Rights, Equality and Inclusion, and to question the Executive Member thereon, in accordance with Standing Orders B9 and B10.
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11. Scrutiny - Report of the Chair of the Corporate Services, Climate Change and Scrutiny Management Committee (Pages 139 - 144) |
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To receive a report from Councillor Fenton, Chair of the Corporate Services, Climate Change and Scrutiny Management Committee (CSCCSMC), on the work of the Committee.
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12. Recommendations of the Audit and Governance Committee (Pages 145 - 220) |
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To consider the recommendations for approval set out below:
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13. Recommendations of the Licensing & Regulatory Committee (Pages 221 - 450) |
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To consider the recommendations for approval set out below:
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14. 2025/26 Corporate Calendar (Pages 451 - 466) |
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This report presents for consideration and approval by Council the draft Corporate Calendar of meetings from May 2025 to May 2026, attached as Annex A.
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15. Pay Policy Statement 2024 - 25 (Pages 467 - 490) |
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The purpose of the report is to present for approval the Council’s Pay Policy Statement for 2024-2025.
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16. Use of General Exception (Urgency) and Special Urgency Procedures (Pages 491 - 496) |
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To report to Council on the use of Special Urgency procedures, as required by legislation, and as set out within the City of York Council Constitution and to report, for information, the instances where General Exception (i.e. Urgency) Procedures were used.
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17. Appointments and Changes to Membership (Pages 497 - 498) |
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To consider the appointments and changes to membership of committees and outside bodies set out on the list attached to this summons. |
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18. Urgent Business |
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Any other business which the Chair considers urgent under the Local Government Act 1972.
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Interim Democratic Services Manager
Louise Cook Contact details: Telephone – (01904) 551031 Email louise.cook@york.gov.uk
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For more information about any of the following please contact the Officer responsible for servicing this meeting:
· Registering to speak · Business of the meeting · Any special arrangements · Copies of reports and · For receiving reports in other formats
Contact details are set out above.
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